Notice to Attend the Annual General Meeting of Heliospectra AB (Publ)

Kennisgeving van intentie tot deelname
Elke aandeelhouder die wil deelnemen aan de Algemene Vergadering van Aandeelhouders moet:
– be entered in the share register maintained by Euroclear Sweden AB (previously VPC AB) as per Friday, 7 June 2019,

– provide notice of intention to attend to the company not later than Friday, 7 June 2019 by letter to the following address: Heliospectra AB, “AGM 2019”, Fiskhamnsgatan 2, 41458 Gothenburg, or by electronic notice via web links provided on the company’s website at www.heliospectra.com.

De kennisgeving moet de naam, het adres, het telefoonnummer, het persoonlijk identificatienummer of het registratienummer van het bedrijf en het aantal assistenten van de aandeelhouder bevatten.
In order to be entitled to participate at the Annual General Meeting, shareholders who have caused their shares to be registered with a nominee must request that they be temporarily registered in their own name in the shareholders’ register maintained by Euroclear Sweden AB. The shareholder should provide notice to the nominee thereof in due time so that registration in the share register has taken place by Friday, 7 June 2019.

Shareholders who wish to be represented by a proxy must issue a dated proxy form for the proxy. Proxy forms may be obtained through the company and are available on the company’s website, www.heliospectra.com. The proxy should be submitted in original to the company at the above-stated address in due time prior to the meeting. Representatives of legal entities must include a copy of the current certificate of registration or other applicable document

Bedrijf
Voorstel voor de agenda
1) Opening of the meeting;
2) Election of a chairman of the Annual General Meeting;
3) Preparation and approval of the voting register;
4) Election of one or two persons to attest the minutes;
5) Determination of whether the annual general meeting was duly convened;
6) Approval of the agenda;
7) Presentation by the Managing Director;
8) Presentation of the annual report and the auditor’s report;
9) Resolutions regarding:
a) adoption of the income statement and balance sheet;
b) allocation of the company’s profit or loss according to the adopted balance sheet;
c) discharge from liability for the directors and the President;
10) Determination of the number of directors and alternate directors;
11) Determination of the fees payable to the board members and the auditors;
12) Election of the board of directors, election committee and auditor;
13) Resolution regarding guidelines for compensation to senior management;
14) Resolution regarding authorization for the board of directors to resolve to carry out a new issue of shares and/or warrants and/or convertible notes;
15) Resolution authorizing the board of directors, or a party appointed by the board of directors in its stead, to effect any minor adjustments in resolutions adopted by the general meeting;
16) Closing of the meeting.

Nomination committee 
Preparation of the proposals mentioned below, prior to the Annual General Meeting, have been accomplished by the nomination committee consisting of representatives for the company’s two largest shareholders Midroc Technology AB and Welandkoncernen.

Voorstellen voor resoluties 

2. Election of a chairman for the shareholders meeting 
Attorney Eric Ehrencrona is proposed as the chairman of the Annual General Meeting.

10. Determination of the number of directors and alternate directors
The nomination committee proposes the election of five board members and two alternate board members to serve during the period until the close of the next annual general meeting.

11. Determination of the remuneration to the board of directors and the auditors 
It is proposed that remuneration to the board per elected board members elected by the annual general meeting shall be allocated according to the following (same levels as the previous year): the chairman of the board in the amount of four times the statutory price base amount and two times the statutory price base amount to each of the other directors elected by the annual general meeting who are not employees of the company. An alternate director who becomes a member of the board of directors shall be compensated in the amount of SEK 1,500 per hour.

If the annual general meeting resolves to adopt the nomination committee’s proposal for the constitution of the board of direction the total remuneration will be twelve times the statutory price base amount.

It is proposed that no remuneration shall be paid to the board of director’s remuneration committee respectively the audit committee since these committees consist of the board of directors.

It is proposed that fees be paid to the auditors according to invoice approved by the company.

12. Election of the Board of Directors, nomination committee and auditor

It is proposed by the nomination committee that Andreas Gunnarsson, Staffan Hillberg, Anders Ludvigsson, Martin Skoglund and Staffan Gunnarsson be re-elected directors.

It is proposed that Göran Linder and Jens Helgesson be re-elected as alternate directors for the period until the close of the next annual general meeting.

Er wordt voorgesteld om Andreas Gunnarsson te herkiezen als voorzitter van de raad van bestuur voor de periode tot de sluiting van de volgende jaarlijkse algemene vergadering.

De nominatiecommissie stelt voor dat de algemene vergadering besluit om het geregistreerde accountantskantoor Frejs Revisorer AB te herverkiezen als accountant van de vennootschap voor de periode tot de volgende algemene vergadering. Frejs Revisorer AB heeft laten weten dat, indien het accountantskantoor wordt gekozen, Mikael Glimstedt zal blijven fungeren als commissaris.

It is proposed that the company shall have a nominations committee consisting of three persons. Each of the company’s two largest shareholders determined by votes as per 30 September 2019, shall each be entitled to appoint a member of the nomination committee. None of the two persons appointed in this respect may be directors or alternates on the company’s Board of Directors. In addition, the nomination committee shall consist of a member appointed by the Board of Directors who will also convene meetings of the nomination committee. As chairman for the nomination committee, the nomination committee shall elect a non-member of the Board of Directors. The nomination committee’s term of office extends until a new nomination committee is appointed. The nomination committee’s task is to present proposals prior to the Annual General Meeting regarding the number of directors to be elected by the meeting, Board of Directors’ remuneration, a chairman and other directors on the Board of Directors, a chairman of the Annual General Meeting and election of auditors and auditors’ remuneration.

In the event that any of the two members of the nomination committee appointed by the two largest shareholders determined by votes resigns prematurely, the shareholder who appointed the resigning member shall be entitled to appoint a new member. In the event that any of the two largest shareholders determined by votes sells all, and not just a portion of, its shares in the company before the nominations committee has completed its duties, the third largest shareholder by votes, etc. shall instead appoint a new member on behalf of such shareholder

No compensation shall be paid to the members of the nomination committee. At the request of the election committee the company shall however, provide personnel resources to facilitate the election committee’s work, such as, for example, secretary. When required the company shall also bear other reasonable costs that are necessary for the election committee’s work.

13. Resolutions regarding guidelines for determination of salaries and other compensation paid to the President and senior management

Compensation to the Board of Directors
Compensation to the Board of Directors is determined by the Annual General Meeting based on proposals from the nomination committee. However, the Board of Directors is entitled to commission an individual director to perform consultancy services on behalf of the company. Directors elected by the meeting shall in special cases receive compensation for services within their respective areas of competence, which does not constitute Board of Directors’ work. With respect to the services, market-based compensation, which must be approved by the Board of Directors will be payable.

Compensatie voor hoger management
“Senior management of the company” means the president and other members of senior management. The compensation committee, which consists of the board of directors, prepares the question of the establishment of guidelines for compensation and other employment terms and conditions for senior management, and proposes these to the board of directors

The board of directors proposes the following guidelines for determination of salaries and other compensation for senior management. In order to ensure that the company is able to recruit and maintain qualified employees in senior management, the basic principle is that senior management personnel shall be offered employment terms and conditions and compensation on market-based terms.

Salaris en andere voordelen: De vergoeding voor het senior management bestaat uit een vast salaris, een variabel salaris en een pensioen. Het vaste salaris wordt normaal gesproken per kalenderjaar herzien. Het variabele salaris bedraagt niet meer dan 25 procent van het vaste salaris en is gebaseerd op individuele prestaties en de prestaties van het bedrijf ten opzichte van het budget. Daarnaast heeft het senior management recht op gebruikelijke niet-monetaire voordelen zoals bedrijfsgezondheidszorg. In individuele gevallen kunnen andere voordelen worden aangeboden.

Pensioen: Het hoger management krijgt pensioenvoorwaarden aangeboden die een vastomlijnd plan omvatten voor toewijzingen met premies op basis van het volledige basissalaris. De pensioentoewijzingen zijn individueel en staan in verhouding tot het basissalaris.
Opzegtermijn en ontslagvergoeding: De opzegtermijn mag niet langer zijn dan één jaar wanneer de opzegging wordt gedaan door het bedrijf, en niet langer dan zes maanden wanneer de opzegging wordt gedaan door de senior managementmedewerker. Daarnaast is bij beëindiging door het bedrijf een ontslagvergoeding verschuldigd van maximaal zes maanden salaris.
Incentiveprogramma: Besluiten met betrekking tot aandelengerelateerde en koersgerelateerde incentiveprogramma's voor het senior management worden genomen door de aandeelhoudersvergadering.

Compensation committee: The compensation committee shall prepare matters regarding compensation principles, compensation, and other employment terms and conditions for senior management. The more specific principles for establishing salaries, pensions and other benefits are set forth in the salary policy for senior management adopted by the compensation committee
Afwijkingen in individuele gevallen: In overeenstemming met de principes van hoofdstuk 8, sectie 53 van de Zweedse vennootschapswet, heeft de raad van bestuur het recht om af te wijken van de richtlijnen wanneer er in een individueel geval een speciale reden bestaat.

14. Resolution regarding authorization for the board of directors to resolve to carry out a new issue of shares and/or warrants and/or convertible notes

The board of directors of the company proposes that the general meeting authorize the board of directors, on one or more occasions until the close of the next annual general meeting, to resolve to carry out new issues of shares and/or warrants and/or convertible notes in exchange for payment in cash and/or with provisions regarding non-cash consideration or set-off or otherwise subject to terms and conditions and, in such context, with the authority to deviate from shareholders’ pre-emption rights.

Er kan worden ingeschreven op de aandelenuitgifte tegen een marktconforme prijs die wordt vastgesteld door de raad van bestuur in overleg met de financiële adviseurs van het bedrijf, rekening houdend met een eventuele korting bij uitgifte op de markt.

The number of shares which may be issued and the number of shares which may be subscribed for pursuant to warrants for subscription of new shares and the number of shares to which convertible notes shall entitle the holder shall be a total of 4,600,000 new shares.

Het doel van de machtiging en de redenen voor de eventuele buitentoepassingverklaring van het voorkeurrecht van de aandeelhouders is het mogelijk maken om, via de aandelenuitgifte, de activiteiten van de onderneming te financieren, evenals de commercialisering en ontwikkeling van de producten en markten van de onderneming en/of de overname van bedrijven, ondernemingen of delen van ondernemingen en/of een diversificatie van het aandeelhoudersbestand van de onderneming mogelijk te maken.

De raad van bestuur, de voorzitter en elke andere door de raad van bestuur aangewezen persoon zijn gemachtigd om kleine aanpassingen en verduidelijkingen aan te brengen in de besluiten van de algemene vergadering die nodig kunnen blijken in verband met de registratie bij het Zweedse registratiebureau voor bedrijven.

Besluiten die op grond van het bovenstaande worden genomen, moeten worden gesteund door aandeelhouders die ten minste twee derde van de uitgebrachte stemmen vertegenwoordigen, evenals de op de vergadering vertegenwoordigde aandelen.

Aantal aandelen en stemmen
At the time of this notice, the total number of shares in the company amounts to 46,815,434. The total number of votes amounts to 46,815,434. The company holds no treasury shares.
Informatie

Krachtens hoofdstuk 7, sectie 32 van de Zweedse vennootschapswet hebben aandeelhouders het recht om informatie te vragen over alle omstandigheden die van invloed zouden kunnen zijn op de beoordeling van een agendapunt en over alle omstandigheden die van invloed zouden kunnen zijn op de beoordeling van de financiële positie van de vennootschap. De raad van bestuur en de voorzitter dienen dergelijke informatie te verstrekken indien de raad van bestuur van mening is dat dit kan gebeuren zonder materiële schade voor het bedrijf. De informatieplicht geldt ook voor de relatie van het bedrijf met andere groepsmaatschappijen, de geconsolideerde jaarrekening en alle omstandigheden zoals hierboven vermeld met betrekking tot dochterondernemingen.

Jaarverslag en andere documenten
Proposals for resolutions under items 2 and 10 – 14 will be made available to the shareholders at the company’s offices, as well as on the company’s website www.heliospectra.com commencing on 23 May 2019. The annual report and auditor’s report for the 1 January 2018 – 31 December 2018 financial year will be made available to shareholders at the company’s offices as well as on the company’s website, commencing on 23 May 2019. All other documents that must be available pursuant to law will be sent to any shareholders who request such from the company and provide their address. All documents will also be available at the Annual General Meeting

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Gothenburg May 2019
Heliospectra AB (publ)
De raad van bestuur