{"id":9665,"date":"2021-04-20T14:02:40","date_gmt":"2021-04-20T14:02:40","guid":{"rendered":"https:\/\/heliospectra.com\/blog\/mfn_news\/notice-to-attend-the-annual-general-meeting-of-heliospectra-ab-publ-4\/"},"modified":"2021-04-20T14:02:40","modified_gmt":"2021-04-20T14:02:40","slug":"oproeping-voor-de-jaarlijkse-algemene-vergadering-van-heliospectra-ab-publ-4","status":"publish","type":"mfn_news","link":"https:\/\/heliospectra.com\/nl\/blog\/mfn_nieuws\/oproeping-voor-de-jaarlijkse-algemene-vergadering-van-heliospectra-ab-publ-4\/","title":{"rendered":"Oproep tot het bijwonen van de jaarlijkse algemene vergadering van Heliospectra AB (publ)"},"content":{"rendered":"
Postal voting replaces tangible Annual General Meeting due to the Covid-19 Pandemic <\/strong><\/span><\/span><\/span><\/p>\n Due to the continued spread of the virus that causes covid-19, the Board of Directors has resolved that the Annual General Meeting will be held solely by postal vote in accordance with the Act (2020:198) on Temporary Exemptions to Facilitate the Execution of General Meetings and Association Meetings in order to secure shareholder safety. This means that the Annual General Meeting will be held without the attendance of shareholders, proxies and outsiders, i.e. physical participation at the Annual General Meeting will not be possible. Participation in the Annual General Meeting will instead take place via a digital postal voting form; see more below under the heading Advance voting<\/em>. <\/span><\/span><\/span><\/p>\n Heliospectra encourages all shareholders to exercise their voting right at the Annual General Meeting by advance voting (postal voting) in accordance with the procedure set out below. Information regarding the resolutions adopted at the Annual General Meeting will be published after final compilation of the vote.<\/span><\/span><\/span><\/p>\n A video recording of a statement from the Company’s CEO will be published on the Company’s website in conjunction with the day of Annual General Meeting. <\/span><\/span><\/span><\/p>\n Kennisgeving van intentie tot deelname<\/span><\/span><\/strong><\/span><\/span><\/span><\/p>\n Elke aandeelhouder die wil deelnemen aan de Algemene Vergadering van Aandeelhouders moet: <\/span><\/span><\/span><\/p>\n • be entered in the share register maintained by Euroclear Sweden AB as per Tuesday 11 May 2021 or, if the shares are registered with a nominee, request that the nominee register the voting rights no later than Friday 14 May 2021, and<\/span><\/span><\/span><\/p>\n • have registered by casting their postal vote in accordance with the instructions under the heading ”Advance voting<\/em>” below so that the postal vote is received by poströsta.se no later than Wednesday 19 May 2021. Please note that registration for the Annual General Meeting can only be carried out by postal vote.<\/span><\/span><\/span><\/p>\n Nominee registered shares<\/span><\/span><\/strong><\/span><\/span><\/span><\/p>\n In order to be entitled to participate at the Annual General Meeting (registration of postal vote), shareholders who have caused their shares to be registered with a nominee must request that they be temporarily registered in their own name in the shareholders’ register maintained by Euroclear Sweden AB. As stated above, the nominee must have carried out the registration of postal vote at Euroclear Sweden AB no later than Friday14 May 2021. The shareholder should provide notice to the nominee thereof in due time and register their shares with voting rights in accordance with the nominee’s instructions. <\/span><\/span><\/span><\/p>\n Advance voting<\/span><\/span><\/strong><\/span><\/span><\/span><\/p>\n Shareholders may only exercise their voting rights at the Annual General meeting by voting in advance by digital postal voting. For advance voting, shareholders must use a digital form, which will be available on the Company’s website, www.heliospectra.com, in due time prior to the Annual General Meeting. The voting form must be completed and submitted to poströsta.se no later than Wednesday 19 May 2021. A shareholder who exercises his voting right by advance voting does not need to register specifically for the Annual General Meeting, as submission of the voting form shall be valid as notification.<\/span><\/span><\/span><\/p>\n If the shareholder is a legal entity, the form must include the registration certificate or other applicable document. Proxy forms for shareholders who wish to vote in advance by proxy are available on the Company’s website, www.heliospectra.com. <\/span><\/span><\/span><\/p>\n Shareholders may not submit the advance vote with specific instructions or conditions. If such occurs, the advance vote is invalid. Additional instructions and conditions are stated on the form.<\/span><\/span><\/span><\/p>\n Bedrijf<\/span><\/span><\/strong><\/span><\/span><\/span><\/p>\n Proposed agenda<\/u><\/span><\/span><\/span><\/p>\n 1) Opening of the meeting<\/span>;<\/span><\/span><\/span><\/p>\n 2) Election of chairman of the meeting<\/span>;<\/span><\/span><\/span><\/p>\n 3) Preparation and approval of the voting register<\/span>;<\/span><\/span><\/span><\/p>\n 4) Election of one or two persons to verify the minutes<\/span>;<\/span><\/span><\/span><\/p>\n 5) Determination of whether the Annual General Meeting has been duly convened<\/span>;<\/span><\/span><\/span><\/p>\n 6) Approval of the agenda<\/span>;<\/span><\/span><\/span><\/p>\n 7) Presentation of the annual report and the auditor’s report for the Company and the group<\/span>;<\/span><\/span><\/span><\/p>\n 8) Resolutions regarding:<\/span><\/span><\/span><\/p>\n a) adoption of the income statement and balance sheet for the Company and the group<\/span>;<\/span><\/span><\/span><\/p>\n b) allocation of the Company’s profit or loss according to the adopted balance sheet<\/span>;<\/span><\/span><\/span><\/p>\n c) discharge from liability for the directors and the CEO<\/span><\/span><\/span><\/span><\/p>\n i) Andreas Gunnarsson (board member)<\/span><\/span><\/span><\/p>\n ii) Staffan Gunnarsson (board member)<\/span><\/span><\/span><\/p>\n iii) Staffan Hillberg (board member)<\/span><\/span><\/span><\/p>\n iv) Anders Ludvigson (board member)<\/span><\/span><\/span><\/p>\n v) Martin Skoglund (board member)<\/span><\/span><\/span><\/p>\n vi) Jens Helgesson (deputy board member)<\/span><\/span><\/span><\/p>\n vii) Göran Linder (deputy board member)<\/span><\/span><\/span><\/p>\n viii) Ali Ahmadian (CEO)<\/span><\/span><\/span><\/p>\n 9) Resolution regarding determination of the number of directors<\/span> and deputy directors;<\/span><\/span><\/span><\/p>\n 10) Resolution regarding determination of the fees payable to the directors and the auditors<\/span>;<\/span><\/span><\/span><\/p>\n 11) Election of the Board of Directors<\/span>; <\/span><\/span><\/span><\/p>\n Nomination Committee’s proposal:<\/span><\/span><\/span><\/p>\n i) Andreas Gunnarsson<\/span><\/span><\/span><\/p>\n ii) Anders Ludvigsson<\/span><\/span><\/span><\/p>\n iii) Staffan Gunnarsson<\/span><\/span><\/span><\/p>\n iv) Bonny Heeren<\/span><\/span><\/span><\/p>\n v) Ljubo Mrnjavac<\/span><\/span><\/span><\/p>\n vi) Jens Helgesson (deputy director )<\/span><\/span><\/span><\/p>\n vii) Göran Linder (deputy director)<\/span><\/span><\/span><\/p>\n 12) Election of chairman of the Board of Directors;<\/span><\/span><\/span><\/p>\n 13) Election of auditor;<\/span><\/span><\/span><\/p>\n 14) Resolution regarding principles for the nomination committee<\/span>;<\/span><\/span><\/span><\/p>\n 15) Resolution regarding adoption of guideline for compensation to senior executives;<\/span><\/span><\/span><\/p>\n 16) Resolution regarding adoption of new articles of association<\/span>;<\/span><\/span><\/span><\/p>\n 17) Resolution regarding performance-based incentive program for the CEO (LTI 2021);<\/span><\/span><\/span><\/p>\n 18) Resolution on delivery and cost-hedging measures for LTI 2021;<\/span><\/span><\/span><\/p>\n a) Directed issue of warrants, series 2021:1;<\/span><\/span><\/span><\/p>\n b) Transfer of the warrants to Participant (see definition below) in LTI 2021;<\/span><\/span><\/span><\/p>\n