The notice was not complete in Post och Inrikes Tidningar hence the Annual General Meeting is postponed.
The shareholders of Heliospectra AB (publ), company reg. no 556695-2205, are hereby given notice to attend the Annual General Meeting to be held on 27 June 2019 at 10 AM at Centralhuset Conference offices at Nils Ericsonplatsen 4 in Gothenburg. Registration for the annual general meeting begins at 9 AM.
Kennisgeving van intentie tot deelname
Elke aandeelhouder die wil deelnemen aan de Algemene Vergadering van Aandeelhouders moet:
– be entered in the share register maintained by Euroclear Sweden AB (previously VPC AB) as per 20 June 2019,
– provide notice of intention to attend to the company not later than 20 June 2019 by letter to the following address: Heliospectra AB, “AGM 2019”, Fiskhamnsgatan 2, 414 58 Gothenburg, or by electronic notice via web links provided on the company’s website at www.heliospectra.com.
De kennisgeving moet de naam, het adres, het telefoonnummer, het persoonlijk identificatienummer of het registratienummer van het bedrijf en het aantal assistenten van de aandeelhouder bevatten.
In order to be entitled to participate at the Annual General Meeting, shareholders who have caused their shares to be registered with a nominee must request that they be temporarily registered in their own name in the shareholders’ register maintained by Euroclear Sweden AB. The shareholder should provide notice to the nominee thereof in due time so that registration in the share register has taken place by 20 June 2019.
Aandeelhouders die zich door een gevolmachtigde willen laten vertegenwoordigen, moeten een gedateerd volmachtformulier afgeven voor de gevolmachtigde. Volmachtformulieren kunnen worden verkregen via de vennootschap en zijn beschikbaar op de website van de vennootschap, www.heliospectra.com. De volmacht moet tijdig voor de vergadering in origineel worden ingediend bij de vennootschap op het hierboven vermelde adres. Vertegenwoordigers van rechtspersonen moeten een kopie van het huidige registratiebewijs of een ander toepasselijk document bijvoegen.
Bedrijf
Voorstel voor de agenda
1) Opening of the meeting;
2) Election of a chairman of the Annual General Meeting;
3) Preparation and approval of the voting register;
4) Election of one or two persons to attest the minutes;
5) Determination of whether the Annual General Meeting was duly convened;
6) Approval of the agenda;
7) Presentation by the Managing Director;
8) Presentation of the annual report and the auditor’s report and consolidated annual report and consolidated auditor’s reports;
9) Resolutions regarding:
a) profit and loss account and balance sheet and consolidated profit and loss account and consolidated balance sheet;
b) allocation of the company’s profit or loss according to the adopted balance sheet;
c) discharge from liability for the directors and the President;
10) Determination of the number of directors and alternate directors;
11) Determination of the fees payable to the board members and the auditors;
12) Election of the board of directors;
13) Election of auditor;
14) Resolution regarding principles for the nominations committee;
15) Resolution regarding guidelines for determination of salaries and other compensation to the President and other persons in company management;
16) Resolution regarding authorization of the Board of Directors to issue shares and/or warrants and/or convertibles;
17) Resolution regarding adjustments authorization;
18) Closing of the meeting.
Nomination committee
In accordance with the Annual General Meeting’s principles adopted last year, the nominations committee is composed by one representative each from the two largest shareholders as per 30 September, 2018, as well as one representative from the company’s Board of Directors. The two largest owners as per 30 September 2018 were Midroc Technology AB and the Weland Group. The owners have appointed one representative each accordingly: David Sundin has represented Midroc Technology AB and Göran Larsson has represented Welandkoncernen. Andreas Gunnarsson is the convening member and represents the company’s Board of Directors.
Voorstellen voor resoluties
2. Election of a chairman for the shareholders meeting
Attorney Eric Ehrencrona is proposed as the chairman of the Annual General Meeting.
10. Determination of the number of directors and alternate directors
The nomination committee proposes the election of five board members and two alternate board members to serve during the period until the close of the next Annual General Meeting.
11. Determination of the remuneration to the board of directors and the auditors
It is proposed that remuneration to the board per elected board members elected by the Annual General Meeting shall be allocated according to the following (same levels as the previous year): the chairman of the board in the amount of four times the statutory price base amount and two times the statutory price base amount to each of the other directors elected by the Annual General Meeting who are not employees of the company. An alternate director who becomes a member of the board of directors shall be compensated in the amount of SEK 1,500 per hour. When calculating the fee shall the statutory price base amount per the day of the Annual General Meeting be applied.
If the Annual General Meeting resolves to adopt the nomination committee’s proposal for the constitution of the board of direction the total remuneration will be twelve times the statutory price base amount.
It is proposed that no remuneration shall be paid to the board of director’s remuneration committee respectively the audit committee since these committees consist of the board of directors.
It is proposed that fees be paid to the auditors according to invoice approved by the company.
12. Election of the Board of Directors
It is proposed by the nomination committee that Andreas Gunnarsson, Staffan Hillberg, Anders Ludvigsson, Martin Skoglund and Staffan Gunnarsson be re-elected directors.
It is proposed that Göran Linder and Jens Helgesson be re-elected as alternate directors for the period until the close of the next Annual General Meeting.
It is proposed that Andreas Gunnarsson be re-elected as chairman of the board of directors to serve during the period until the close of the next Annual General Meeting.
13. Election of auditor
The nominations committee proposes that the Annual General Meeting resolve to re-elect the registered accounting firm Frejs Revisorer AB as the company’s auditor for the period until the next Annual General Meeting. Frejs Revisorer AB has given notice that, in the event the auditing firm is elected, Mikael Glimstedt will continue to serve as auditor-in-charge.
Proposes resolutions by the Board of Directors
14. Resolution regarding principles for the nominations committee
Proposal of principles for the nominations committee:
No fee shall be paid to the members of the nominations committee. The nominations committee may, however, charge the company for reasonable expenses for travel and administration in connection with work for the nominations committee.
The nominations committee shall present proposals to the Annual General Meeting 2020 for a) election of chairman of the Annual General Meeting, b) resolution regarding the number of board members, c) resolution regarding fees to the chairman of the board and each of the other board members (including work in the board committee d) elections of board members, e) election of chairman of the Board of Directors, f) resolution regarding fee to auditor, g) election of auditor, h) resolution regarding principles for appointment of the nominations committee and i) resolution regarding principles for the nominations committee.
The nominations committee shall be appointed according to the following principles. Each of the company’s three largest shareholders determined by percentage of voting rights held as per 30 August 2019, shall each be entitled to appoint a member of the nominations committee. None of the three persons appointed in this respect shall be directors on the company’s Board of Directors. In addition, the nomination committee shall consist of a member appointed by the Board of Directors from its members and who will also convene the meetings of the nominations committee. As chairman of the nomination committee, the nomination committee shall elect a non-member of the Board of Directors. The nominations committee’s term of office extends until a new nominations committee is appointed.
If a member of the nominations committee resigns prior to completion of the work, and if the nominations committee deems that there is a need to replace the member, the nominations committee shall appoint a new member; primarily a member nominated by the shareholder which nominated the resigning member, under the condition that the shareholder remains one of the three biggest shareholders in the company.
If any shareholder, requested to propose a member for the nomination committee, waives the right to do so, the next largest shareholder (as of August 30, 2019), which has not previously nominated a member to the nomination committee, will be requested to nominate a member.
Changes in the nominations committee’s composition shall be communicated by the chairman of the nominations committee to the chairman of the Board of Directors as soon as possible. The change shall also be disclosed to the public as soon as possible.
15. Resolution regarding guidelines for determination of salaries and other compensation paid to the President and senior management
Compensation to the Board of Directors
Compensation to the Board of Directors is determined by the Annual General Meeting based on proposals from the nominations committee. However, the Board of Directors is entitled, in specific cases, to commission an individual director to perform consultancy services on behalf of the company within their respective areas of competence. Directors elected by the Annual General Meeting shall in these specific cases be eligible to receive fees for services which do not constitute board work. With respect to the services, a fee on market terms will be payable which must be approved by the Board of Directors. This shall also be applicable if the work is carried out through a company wholly or partially owned by a board member.
Compensatie voor hoger management
“Senior management of the company” means the president and other members of senior management. The compensation committee, which consists of the board of directors, prepares the question of the establishment of guidelines for compensation and other employment terms and conditions for senior management, and proposes these to the board of directors
The board of directors proposes the following guidelines for determination of salaries and other compensation for senior management. In order to ensure that the company is able to recruit and maintain qualified employees in senior management, the basic principle is that senior management personnel shall be offered employment terms and conditions and compensation on market-based terms.
Salaris en andere voordelen: De vergoeding voor het senior management bestaat uit een vast salaris, een variabel salaris en een pensioen. Het vaste salaris wordt normaal gesproken per kalenderjaar herzien. Het variabele salaris bedraagt niet meer dan 25 procent van het vaste salaris en is gebaseerd op individuele prestaties en de prestaties van het bedrijf ten opzichte van het budget. Daarnaast heeft het senior management recht op gebruikelijke niet-monetaire voordelen zoals bedrijfsgezondheidszorg. In individuele gevallen kunnen andere voordelen worden aangeboden.
Pensioen: Het hoger management krijgt pensioenvoorwaarden aangeboden die een vastomlijnd plan omvatten voor toewijzingen met premies op basis van het volledige basissalaris. De pensioentoewijzingen zijn individueel en staan in verhouding tot het basissalaris.
Opzegtermijn en ontslagvergoeding: De opzegtermijn mag niet langer zijn dan één jaar wanneer de opzegging wordt gedaan door het bedrijf, en niet langer dan zes maanden wanneer de opzegging wordt gedaan door de senior managementmedewerker. Daarnaast is bij beëindiging door het bedrijf een ontslagvergoeding verschuldigd van maximaal zes maanden salaris.
Incentiveprogramma: Besluiten met betrekking tot aandelengerelateerde en koersgerelateerde incentiveprogramma's voor het senior management worden genomen door de aandeelhoudersvergadering.
Compensatiecommissie: De compensatiecommissie bereidt zaken voor met betrekking tot compensatieprincipes, vergoedingen en andere arbeidsvoorwaarden voor het senior management. De meer specifieke principes voor het vaststellen van salarissen, pensioenen en andere voordelen worden uiteengezet in het salarisbeleid voor hoger management dat is goedgekeurd door het compensatiecomité.
Afwijkingen in individuele gevallen: In overeenstemming met de principes van hoofdstuk 8, sectie 53 van de Zweedse vennootschapswet, heeft de raad van bestuur het recht om af te wijken van de richtlijnen wanneer er in een individueel geval een speciale reden bestaat.
16. Resolution regarding authorization of the Board of Directors to issue shares and/or warrants and/or convertibles
The board of directors of the company proposes that the general meeting authorize the board of directors, on one or more occasions until the close of the next Annual General Meeting, to resolve to carry out new issues of shares and/or warrants and/or convertible notes in exchange for payment in cash and/or with provisions regarding non-cash consideration or set-off or otherwise subject to terms and conditions and, in such context, with the authority to deviate from shareholders’ pre-emption rights.
Er kan worden ingeschreven op de aandelenuitgifte tegen een marktconforme prijs die wordt vastgesteld door de raad van bestuur in overleg met de financiële adviseurs van het bedrijf, rekening houdend met een eventuele korting bij uitgifte op de markt.
The number of shares which may be issued and the number of shares which may be subscribed for pursuant to warrants for subscription of new shares and the number of shares to which convertible notes shall entitle the holder shall be a total of 5,201,715 new shares.
Het doel van de machtiging en de redenen voor de eventuele buitentoepassingverklaring van het voorkeurrecht van de aandeelhouders is het mogelijk maken om, via de aandelenuitgifte, de activiteiten van de onderneming te financieren, evenals de commercialisering en ontwikkeling van de producten en markten van de onderneming en/of de overname van bedrijven, ondernemingen of delen van ondernemingen en/of een diversificatie van het aandeelhoudersbestand van de onderneming mogelijk te maken.
De raad van bestuur, de voorzitter en elke andere door de raad van bestuur aangewezen persoon zijn gemachtigd om kleine aanpassingen en verduidelijkingen aan te brengen in de besluiten van de algemene vergadering die nodig kunnen blijken in verband met de registratie bij het Zweedse registratiebureau voor bedrijven.
Besluiten die op grond van het bovenstaande worden genomen, moeten worden gesteund door aandeelhouders die ten minste twee derde van de uitgebrachte stemmen vertegenwoordigen, evenals de op de vergadering vertegenwoordigde aandelen.
Aantal aandelen en stemmen
At the time of this notice, the total number of shares in the company amounts to 46,815,434.The total number of votes amounts to 46,815,434. The company holds no treasury shares.
Informatie
Krachtens hoofdstuk 7, sectie 32 van de Zweedse vennootschapswet hebben aandeelhouders het recht om informatie te vragen over alle omstandigheden die van invloed zouden kunnen zijn op de beoordeling van een agendapunt en over alle omstandigheden die van invloed zouden kunnen zijn op de beoordeling van de financiële positie van de vennootschap. De raad van bestuur en de voorzitter dienen dergelijke informatie te verstrekken indien de raad van bestuur van mening is dat dit kan gebeuren zonder materiële schade voor het bedrijf. De informatieplicht geldt ook voor de relatie van het bedrijf met andere groepsmaatschappijen, de geconsolideerde jaarrekening en alle omstandigheden zoals hierboven vermeld met betrekking tot dochterondernemingen.
Jaarverslag en andere documenten
The annual report for 2018 has been published on www.heliospectra.com on 23 May 2019 and is available at Heliospectra’s head office, Fiskhamnsgatan 2, 414 58 Göteborg and will be sent to the shareholders who request such from the company and provide their address. The annual report will also be available at the Annual General Meeting. The corresponding applies to the auditor’s report.
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Gothenburg May 2019
Heliospectra AB (publ)
De raad van bestuur